Executive Assistant

Ladies Footwear Retailer & Wholesaler (based in Alexandria, NSW) is seeking an Admin Assistant to work with the Financial Director on a p/time basis (flexible role, eg. 3 days/week) This is a varied & challenging role. Would suit an experienced person.

As part of a small team, you will need to prioritize your workload, get involved, do what is required, be proactive & be a team player. Good verbal & communication skills required.
To be successful in this role, you will need +5 yrs experience in accounting software (eg. XERO/MYOB) & proficient across Microsoft Excel & Word.

Duties will include (but not limited) to:
- Employee Payroll / Super & record keeping.
- Accounts Receivable / Payable
- Bank Reconciliations
- Bookkeeping
- Budgeting
- Banking & Mailing Duties
- Telephone answering.

Dyvest Health Care Pty Ltd, has 18 Medical Centres across NSW and growing. We are looking for a Human Resource Coordinator (HR) to join our team. 

POSITION: HR COORDINATOR (3 days/ week)

Part time position to start with the view of full time for a right candidate

About the role: this role suits a highly motivated individual who can apply their knowledge and experience to work closely with Finance Manager, National Operation Manager & Director to support and manage the HR policies/ processes.

Job description:

Recruitment:

• Placing advertisements to source candidates
• CV screening, conducting initial interviews, and assisting with end-to-end recruitment processes
• Implementing, managing onboarding process, termination of employees, systems and administrative support
• Coordinating with Payroll & Sites Managers
• Responding to internal & external HR related enquires
• Monthly/ Quarterly HR reporting
• Assisting in annual performance review & remuneration process
• Ad-hoc tasks as required

HR/ Payroll Policies implementation

• Understanding and providing advice on the application of enterprise agreement, HR legislation, building of HR policies and implementing processes
• With the assistance from the operation team members, effectively manage WH&S systems and coordinate workers compensation claims
• Maintaining relationships with prospective employees & management
• Maintain HR & personnel records

Rostering/ Payroll Assistance

• First point of contact for HR support in relation to shifts allocation for rotating staffs across the sites when required
• Payroll task assistance
• Back up position for Payroll Officer when on leave

Qualifications & Experience:

• Relevant tertiary qualifications such as HR, Business Management
• Min 3 years’ experience in HR roles
• Strong attention to details
• Excellent communication and interpersonal skills
• Keen to learn and grow
• Strong knowledge in awards, NES, WH & S
• Experience working in People & Culture highly desirable
• Proficient level of Microsoft Office
• Have experience in social media

Email applications to:  hr@dyvestgroup.com.au - Only shortlisted candidates will be contacted

COVID-19 considerations:
Candidates asked to wear a mask at face to face interview

Part-time hours: 24-38 per week

Expected Start Date: 01/02/2022

Job Types: Full-time, Part-time, Permanent

Salary: $600.00 – $1,751.00 per week

Dulcet Cakes & Sweets is a boutique patisserie café that offers you every sweet dream you can imagine.

We are hiring a customer service representative to manage customer queries and complaints. You will also be asked to process orders, modifications, and escalate complaints across a number of communication channels. 

He/she will also be handiling daily emails, phone & online queries, preparing orders for wholesale & retail. At the meantime taking care of our social media platform i.e. instagram & facebook

Requirements:

• High school diploma, general education degree, or equivalent.
• Ability to stay calm during problem solving 
• Comfortable using computers.
• Ideally with experience working with customer support.
• Ideally can speak and read Chinese, but not mandatory

A great opportunity

ESV has entered an exciting growth phase and we’re after a new Client Services Assistant (CSA) to support ESV internally as we turbocharge our Firm from good to great. Supporting our Firm, this is a varied administrative role where no two days are the same. With the ability to structure your own day, you will handle a range of duties from document management to event preparation and planning.

You will be one of the Directors of First Impressions for ESV.

We are open to full-time and part-time schedules.

What you'll be doing

Proactively assist all ESV Partners and teams with tasks:

• Maintaining ESV client databases  
• Sharing reception relief during lunch and when required 
• Client file management; scanning, filing, and archiving
• Drive strategic projects 

Managing daily office needs including:

• Supplies and stationery order
• Liaise with catering and weekly food order
• Organize charity, birthday, and company events
• Maintain kitchen cleanliness including loading and unloading the dishwasher

Administrative support including:

• Onboarding and offboarding of clients and staff
• Liaise with stakeholders including I.T. support and Government agencies 
• Managing and completing actions from shared e-mail inbox 
• Assist client-facing staff with collating files and documents

What you need to succeed

• Intermediate knowledge of Microsoft Office suite
• Strong attention to detail  and continuous eye for improvement
• Strong communication style with relationship building skills 
• Strong teamwork skills and an eager attitude to help with anything that comes up
• Confident, professional and positive attitude

What we promise to provide

• Competitive salary
• Hybrid work environment
• Extensive internal and external learning opportunities to support your development. From a detailed induction program to monthly technical training to bi-monthly advisory training and much more.
• 12 weeks of Paid Parental Leave
• Small firm personality, big firm capability
• Strong diversity, inclusion, wellbeing and corporate responsibility priorities
• Convenient CBD location – our office is near Town Hall Station
• Social club, regular drinks, team building activities, EOFY party, all-day Christmas party
• Dedicated women's program RISE
• A career pathway for you to grow

What’s life really like @ ESV?

At ESV, our clients know that we’re big enough to solve their complex business problems, but small enough to know their name when they call or visit.

The same principle applies to our staff.

As a leading business advisory and accountancy firm, we’re big enough to provide you with the training and opportunities to grow your career in a variety of fields – but we still take the time to learn about your individual interests and goals. We are incredibly proud of our culture … ESV is a place where all our team members learn and grow (and enjoy some fun along the way).

About us

Dave's has been pioneering drinks tourism with in brewery, winery, distillery, pub and food tours for almost 10 years.Our Head Office is based in the craft beer heartland of Marrickville, Sydney, but we also operate tours in Canberra, Newcastle, Hunter Valley, the Blue Mountains and everywhere in between. Currently, we have about 15 'Daves' based across our regions delivering award winning drink and food experiences!

Qualifications & experience

2+ years experience in a reservations or agent type role is ideal.
Meticulous and thorough.
A master of divergent thinking with of course the ability to problem solve.
Excellent communication, digitally literate and able to adapt and master new technologies and systems.
Highly motivated and able to prioritise workflow.
Any licences or accreditations to run tours are highly regarded.
Candidates with experience in any tourism field are welcome to apply.
 

Tasks & responsibilities

Coordinate and facilitate tour planning and operations to deliver awesome experiences for guests.
Manage staff, vehicles, venues and other resources to ensure tour operations are viable and excellent.
Maintain communications with all venues, guests and staff.
Problem solve any issues that may impact quality tour experiences.
Help create new tour itineraries across all regions: Sydney, Canberra, Hunter Valley, Newcastle, Blue Mountains, Southern Highlands and Central Coast.
Identify, liaise and meet with potential new tour venues in our regions.
 

Benefits

The role can be fulfilled with a combination of working from home and in our Marrickville office.
We're not a large organisation and we're all for growing our people, so as we rebuild, there will be opportunities to progress and we prioritise our people first.
A laptop will be provided.

Medical Receptionist / Senior Receptionist Required

We are looking for a candidate who has previous experience as a receptionist for our friendly, family-orientated GP-owned medical centre in the Sydney CBD (near Town Hall station) and Burwood.

About the role

Must have prior experience, preferably at least 1 year in the role.

For senior receptionists, minimum 2 years experience is required.

The position is paid on a casual basis.

The position is available for up to 30 hours per week, including at least one weekend shift

(Full-time/ Part-time depends on your availability and our schedule)

Our Town Hall and Burwood Practices' opening hours are:

• Monday to Friday: 8:30am to 6pm
• Saturday: 10am to 4pm / 9am to 5pm
• Sunday: 10am to 2pm / 10am to 4pm

Needs to be flexible with working hours as our practices are open long hours and our receptionists work in shifts.

Candidates should be able to do a variety of morning/afternoon shifts from Monday to Friday.

Candidates must be available for at least one shift during the weekend.

Flexibility to work additional hours and help cover staff absences or holidays is highly regarded.

Able to manage a waiting room with 2 to 4 doctors working at the same time.

We are looking for candidates who can work in both locations.

Receptionist Skills & experience

• Experience essential in Office skills and Customer Service.

• Experience with Best Practice will be advantageous.

• Able to work independently with minimal supervision.

• Fast-paced and able to multitask

• Leadership experience is preferred

Senior Receptionist Skills & experience

• Organise work rosters

• Support staff and doctors

• Administration and bookkeeping work

Applicants will be considered for interview only if the following are included in the applications:

- Your CV in PDF form with previous work experiences

- Current job, study commitments if any

- Days and hours available (very important)

- please put "Receptionist Town Hall / Burwood" or "Senior Receptionist Town Hall / Burwood" in your email subject as we are also recruiting other positions for our practices.

We will be happy to answer any inquiries via email. Strictly, do not call the practice directly.

To be short-listed for an interview, please give as much information about your work experiences with the days and hours of your availability.